Expiration notifications
Know before the insurance lapses, not after the load
A certificate of insurance expires quietly and an operating authority can go inactive without anyone telling you. CarrierLeads watches both for every carrier you work with and tells you in advance, while there is still time to ask for the new paperwork.
- COI expiry dates tracked per carrier
- Authority status rechecked against FMCSA records
- Warning ahead of the lapse, not after it
- Request the replacement document in one step
What gets watched
Insurance certificates carry an expiry date, and operating authority can be revoked or go out of service at any time. Both are monitored for the carriers in your book, so a status change reaches you as a notice instead of a surprise from a broker.
- Certificate of insurance expiry
- Operating authority active or out of service
- Documents in the vault flagged when they age out
Turning the alert into a fix
An alert is only useful if the next step is easy. From the notice you can send the carrier a portal link asking for the replacement document, and the new file drops into their vault the moment they upload it.
Why it matters commercially
Dispatching a carrier whose coverage lapsed is how a good relationship with a broker ends. Staying ahead of expiry dates is the cheapest reputation insurance in this business — and it is the difference between a dispatcher a shipper trusts and one they quietly stop calling.
Common questions
Where do the expiry dates come from?
From the certificates collected in the onboarding portal and from ongoing checks of public FMCSA authority and insurance records.
How far ahead am I warned?
Ahead of the lapse date, with enough room to request and receive a replacement certificate before coverage actually ends.
Is this included in the free plan?
Monitoring and alerts are part of the Growth plan at $29/mo, along with the CRM, onboarding portal, and document vault.
Start free with one researched carrier in your state. Growth is $29/mo for the CRM, onboarding portal, document vault, and expiration alerts.
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